AIS PC Meeting Minutes

 May 11, 2017

Welcome:  Alison Hastings

Treasurer’s Report:  Alison Hastings for Natalie McGrory

• Despite all of this year’s fundraising changes, PC has done well financially this year.  We will be distributing a sizable fund to the school.  It has been a great year.

Upper School Division Coordinator:  Roma Wickersham

• Senior graduation is June 8.  Juniors are required to attend the graduation ceremony but not the rehearsal.

• Pre-prom and prom were fantastic events.

• Senior parents had a good turnout at the Spring Market Cocktail Party were they were honored with crowns.

• AP testing is going on this week.  It has not yet been determined if AIS will be administering the AP tests next year.

• The General Awards assembly is Monday, May 15 at 11:30.  This assembly includes the yearbook dedication announcement.

• The sewing of blazer patches was outsourced this year with the school covering this expense.  

• Class Night is June 6.  All Upper School students are required to attend in their class shirt.

• SSP, SSP9 and Senior Seminars take place the last two weeks of May.

• Finals are the week of May 15, prior to SSP.

• Fall new student orientation is for all incoming freshman and new students to US.

• Carolyn Robbins ask for Commencement Reception volunteers.  Please look for the SignUp Genius.  

Middle School Division Coordinator:   Melissa Parker

MS Dates:

•The final MS food drive to benefit the Upper Darby Food Pantry is underway. It is particularly important to help stock the pantry for the summer as they don't get many contributions over the summer and the need continues. This drive is one element of the Stars and Stripes MS Field Day competition that culminates with the field activities on Friday 5/12.

•Friday 5/5  8th graders host St. Ignatius School

•Thursday 5/11 5th Grade Opera Wonder  at 7pm

•Friday 5/12 6:30 pm  MS Karaoke Night 

•Saturday 5/13 Dream Flags Celebration at the Constitution Center 9:30-12. I know the 6th grade class parents are already actively involved but it would be wonderful to have other MS families participate as a family service project. Separate emails went out to 6th grade families and then to 5/7/8th grade families about this. 

•Wed. 5/17  MS Science Open House 7- 8:15 

•Wed. 5/24  5th grade Greek Day

•Fri. 5/26 7/8 exams begin

•Wed. 5/31 last day for MS

•Thurs. 6/1  8th grade "closing exercises" and trip to Hershey Park

Graduation Details:

Graduation Date:  Thursday, June 1, 2017 (An Invitation for this event will be sent out)

Graduation Time - 10:30 - 12:00 (arrival for girls - 9:45 am)

Location - Laura Thomas Buck 49' Pavilion

Guests - Girls are permitted to have as many guests as they like.

Dress - Any color or style.  They usually wear a short summer dress.  Girls are asked to wear a sweater if their dress is strapless.  They should be careful about shoe choice as they are sitting on risers on the stage and will need to walk up and down steps to receive their certificates.

Hershey Park - After the ceremony the girls will have a little time to take pictures and visit with family.  We try to be on the buses between 12:30 and 1:00 to head to Hershey Park.  We leave Hershey park at 8pm and return to AIS at around 10pm.  The girls can wear/bring bathing suits for the water park.  They typically wear their class t-shirt which will be given to them that morning in a bag along with their memory book and a copy of the graduation video.  They should pack a bag with sunscreen, spending money, a snack for the bus, a change of clothes if going to the water park.  They will be permitted to walk around the park in groups without an adult but will be required to visually check in with an adult on several occasions.  A permission slip for this trip has been sent home. 

Lower School Division Coordinator:  Beth Yocum

May:

9 – Lower School Spring Sing

-concert uniform, blue tunic, yellow shirt, white, yellow, or blue socks

10 – Spring Market, 6:30 pm, 672 Conestoga

11 – PC Meeting, 8:30 am

11 – Spring Market, 10 am, open to community

15 – 4th Grade Regions Fair, 1:30 pm

15 – Special Parking Pass request forms for Mayfair due to Carol Hillman

19 – Mayfair

-shuttles are from the Willows this year.  Shuttles begin at 9:30 and run until 2:30.  Dances are at 11:00 am, please make sure you are on a shuttle by 10:30 at the latest to ensure that you are at the school in time for the dances.  Three shuttles will be running.  

-Pre-registration is available through AIS-On, click on the Parents Council resource button.  Food bands, raffle tickets, 75th Anniversary t-shirts for the girls, as well as handcrafted agate owl bracelets for Moms and daughters.  

-SignUp Genius is live, please visit it through the Parents Council resource button on AIS-On to sign up to volunteer.  

25 – Grandfriends Day

-1/2 Day

-After Session is available starting at noon dismissal, but only until 4:30pm

26 – Field Day, regular uniform

26 – 3rd and 4th grade Instrumental Concert

30- Pre-Kindergarten trip to the Philadelphia Zoo

30 – 4th Grade Luncheon

31 – 4th Grade musical

June

1-Last day of classes

2 – Moving Up Day

Election:

• Motion made and passed to elect 2017-2018 Class Parents.  See attachment.

• Motion made and passed to elect 2017-2018 PC Executive Committee.  See attachment.

Event Report:  Alison Hastings for Jaimie Haines  

• Mayfair, May 19, will be held at the Lower School Field.   This is a celebration of the 75th Anniversary of Mayfair.  Non LS parent volunteers are especially needed for 10:45 am - Noon shift.  Preorders are due.  

New Business:  Alison Hastings

• Like AIS PC on FB and Instagram.

Meeting Adjourned.